Document revision control for labs — edit in place, keep every version, prove every change
No download-edit-reupload. No two people overwriting each other. Every revision kept, the current one at the bench, and the full history of who changed what ready for the assessor.
What is document control software for labs?
Document control software for labs manages the full life of a controlled document — editing, approval, the current version at the bench, and the complete revision history behind it. LabMODO does it in a native editor, so you edit in place instead of downloading and re-uploading files, no two people overwrite each other, and every change is attributable — the revision trail an assessor asks for is already built.
Version control for documents shouldn't depend on who remembered to update the master list
In most systems, controlling a document means downloading it, editing it, converting it, and uploading it back — then updating a master list by hand. Version control for documents breaks in the gaps.
“I’ll make changes to the forms and print them out and forget to update this.”
“We found old versions uploaded to the system.”
Two people grab the same file and edit it at once, neither knowing — and one set of changes quietly disappears. An old revision keeps circulating because nobody pulled it. And when the assessor asks for the history of a document — who changed it, when, and who approved it — it’s a reconstruction job across emails and file names, not a record you can show.
Inside LabMODO's document control software for labs
One native editor, one living document, one unbroken history.
01
Edit in place — no upload, no download.
Documents live in LabMODO and you edit them right there, like a shared online doc. No download-edit-reupload loop, no PDF round-trips, no local copies drifting out of sync.
02
Two people can’t overwrite each other.
Multiple people can work in the same document at once — editing live, leaving comments — and see each other’s changes as they happen. The silent-collision problem, where two people edit the same file and one loses their work, simply can’t occur.
03
Track changes by user and role.
When you want a formal trail, LabMODO can force tracked changes by user or role — so every edit is attributable to a person, and review is a record, not a reconstruction.
04
Nothing goes live until it’s approved.
Every change runs through review before it reaches the bench — routed to the right people, as a single sign-off, dual sign-off, or a set sequence. The new version goes live only when it’s approved, and the approval trail becomes part of the version history: who changed it, who signed off, and when.
05
One current version at the bench, every old one in history.
On approval, the new version goes live and the previous one moves to history automatically. Analysts only ever see the current approved version — superseded versions aren’t just hidden, they’re out of reach — while nothing is ever lost from the record.
06
The full revision history is the audit trail.
Every version, every change, every approval, with who and when — on screen in seconds. It covers documents you author in LabMODO and documents you upload, so revision tracking holds either way.
Document revision control that keeps every version, forever
Edit in place.
A native editor with live, multi-user editing and comments — no upload/download, no version conflicts.
Active + history.
One current approved version for the whole lab; every superseded version archived and producible, never deleted.
Tracked and attributable.
Who wrote it, who changed what, who approved it, when — with the option to force tracked changes by user or role. Document revision control is only as good as what it can prove.
What lives here:
The versions and the trail — every revision of every controlled document, with its full history. The documents themselves live in Document control; this is the history and editing layer underneath them.
What changes when version control for documents runs itself
No lost edits, no collisions.
Live editing in one place means two people never overwrite each other, and version control for documents stops depending on filenames and memory.
No old version in play.
The bench sees only the current approved version; the wandering-old-copy finding disappears as a category.
The revision history, in seconds.
When an assessor asks how a document got to its current version, you show the trail on screen instead of rebuilding it from emails.
Every change is provable.
Who, what, when, and approved by whom — attributable by design, not reconstructed under audit pressure.
The history layer under every document
Versioning & tracking is the memory of the Document control pillar — the “Active + History, everything tracked” heart of it, in the LabMODO Quality Loop: rules → able people → daily work → checked against your standards. It’s tied to the pillar’s other half: when a document changes here, the people who work by it are flagged to re-qualify, and the loop closes. The current version runs the lab; the history proves it.
What the assessor saw at one of our customers
“She loved that they had no access to anything other than the current approved method — that they couldn’t even see an old method, didn’t even know the old method exists. All they have is the approved method they’re trained to see.” — Owner
Twenty minutes about your lab — and what to fix first
Bring the way you edit and version documents today — the shared drive, the file names, the master list. We'll look at where a version could slip or an old copy could resurface, and what it takes to make every change provable. You get a plan either way.
FAQ
Questions labs actually ask
If yours isn’t here, ask it on the demo.
How is this different from editing SOPs in Word on a shared drive?
How is this different from editing SOPs in Word on a shared drive?
With document control software for labs, you edit the document in place in a native editor instead of downloading, converting, and re-uploading it. Multiple people can work in it at once without overwriting each other, every change is attributable, and the full revision history is kept automatically — none of which a shared drive and a master list can give you.
Can two people edit the same document at the same time?
Can two people edit the same document at the same time?
Yes. LabMODO’s editor is live and multi-user, like a shared online document — people edit together and leave comments, and see each other’s changes as they happen. The silent collision where two people edit the same file and one loses their work can’t occur.
Can we require tracked changes?
Can we require tracked changes?
Yes — LabMODO can force tracked changes by user or role, so every edit is attributable and your review is a formal record. [verify live]
Do analysts ever see old versions?
Do analysts ever see old versions?
No. The bench sees only the current approved version; superseded versions aren’t accessible to them. Every old version is still kept in the revision history for the record — document revision control means nothing is lost, but only the current version is in use.
Does it work with our LIMS?
Does it work with our LIMS?
Yes — LabMODO works with or without your LIMS. Your LIMS runs samples and results; LabMODO runs the quality side, including your documents and their full version history. Where the LIMS stops, LabMODO starts.
Is LabMODO ISO 17025 certified?
Is LabMODO ISO 17025 certified?
No — and no software can be. ISO 17025 sets requirements for the competence of testing and calibration laboratories, so it’s labs that get accredited to it (by bodies like A2LA, ANAB, or PJLA), not software. What LabMODO does is keep every document current and every change provable for that assessment.